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Contract Bidding by Developers and Partner Agencies
Public funding reimbursement by the County of Riverside requires the following, in addition to any additional requirements of State and Federal law:
10 consecutive day advertisement in a newspaper of general circulation (This generally requires a minimum bid period of 14 days to achieve. A three week bid period is recommended). Proof of publication should be submitted to the County for verification of advertisement as required. (Pub. Cont. Code §20125). Failure to advertise the project in a newspaper of general circulation will disqualify the developer from receiving reimbursement from public funds.
Requirement for payment of prevailing wages and certified payroll (Labor Code §1770-§1771). This includes payment of prevailing wages, as published by the Department of Industrial Relations, for construction inspection, soils testing and field surveying services, in accordance with California Senate Bill 1999, effective 1/1/2001. Failure to comply with this requirement will disqualify the developer from receiving reimbursement from public funds.
Bonds
- (Bid Bond 10% (recommended)
- Performance Bond 100% (mandatory) (Pub. Cont. Code §20129).
- Payment Bond 100% (mandatory) (Civil Code §3247).
- Surety to be required to be an admitted surety in the State of California
- The bonds shall include the County of Riverside as co-beneficiary.
- Required State Contractor’s license shall be specified in the notice inviting bids (Pub. Cont. Code §3300). License shall be verified before award. (Pub. Cont. Code §6100).
- Proprietary and brand specific items shall not be specified (Pub. Cont. Code §3400).
- Standard County bid items and units of measurement should be utilized. Failure to do so will delay reimbursements by County.
- Sufficient liability insurance, naming the County as additional insured for both General and Automobile liability policies. Insurance company to be required to be an admitted insurance company in the State of California, and to have a Best Guide rating of A with a financial size of VIII or greater. General liability insurance coverage to be at least $2 Million Aggregate and $2 Million per occurrence (or higher if exposure is great).
- Automobile liability policy to be a minimum of $1Million per occurrence and $1 Million aggregate.
- Worker’s Compensation coverage to be at least $1Million each accident and ensure subrogation is waived in favor of the County.
- Hold Harmless Clause (Specifically naming the County of Riverside).
- The bid items should be only for the public works improvements. On site work should not be included in the scope of work.
- Construction plans and specifications shall be signed and stamped by a registered engineer prior to advertisement (Bus. & Prof. Code §6735).
- Construction plans shall be signed as approved by the County of Riverside Transportation Department prior to advertisement.
- Bid exclusions are not allowed. Bids must be required for all items of work in order for a proper, legal and fair determination of who is the lowest responsive bidder.
- Time and place of bid opening must be made known to the bidders. Sealed bids shall be opened in a public forum and read aloud. (Pub. Cont. Code §20393)
- Working days and liquidated damages should be clearly noted in the Notice Inviting Bids and/or other prominent location in the general conditions. Liquidated damages should be calculated using Caltrans methodology, or other industry standard means.
- Non-collusion affidavit shall be required of each bidder. (Pub. Cont. Code §7106).
- All sub-contractors shall be listed. (Pub. Cont. Code §4104)
- Bids shall be required to be prepared in ink, signed, with the name, address, phone number and contractor’s license number provided.
- Addenda should be reviewed and approved by the County Transportation Department for all addenda that either modify any bidding requirements or modify any item addressed herein.
- Addenda issued within 72 hours of bid closing, and which contain material changes, shall extend the bidding period by at least 72 hours. (Pub. Cont. Code §4104.5).
- A summary of bids is to be prepared, summarizing each bid item, the unit price bid and the total price bid for each bid item, as well as the total sum bid. The bid summary should include the engineer’s estimate of unit prices. The bid summary shall include a summary of alternate bid schedules, if applicable.
- Award to the lowest responsive and responsible bidder. (Pub. Cont. Code §20128 and §6100 et seq.) Contract to be kept on file by the owner, and provided to the County.
Additional Information and Requirements
Submission of an Engineer’s Estimate of quantities, unit costs and extended totals should be made with the developer’s first request for review of the bid documents.
All work shall be coordinated with the County’s Construction Engineer (951) 955- 6885. The Construction Engineer or designated subordinate will provide oversight inspection. Approval of the final quantities shall be obtained from the Construction Engineer prior to final payment. Contract Change Orders shall be reviewed and approved by the Construction Engineer prior to execution.
Bidding and contract records shall be maintained for a period of not less than three years, and shall be made available upon request to the County. Documents to be retained shall include:
1. Bid documents
2. Addenda issued
3. Bidders list, including date and time of bid submissions
4. Each bid received
5. Summary of bids
6. Executed contracts
7. Certified payroll records
8. Other pertinent documents.
County standard language is available in electronic or hard-copy format, upon request.
The following items shall be provided to the County after bid opening:
1. Proof of Publication - Advertisement in the Press Enterprise.
2. Owner’s written certification of Public Bid Opening.
3. Log of bids received including date/time of receipt.
4. Tabulated Bid Summary.
5. Copy of low-bidder’s proposal.
The following items shall be provided to the County after award:
1. Copy of Insurance Certificate(s), meeting the above requirements, and naming the County of Riverside, et al, as additionally insured.
2. Copy of contract, performance bond and payment bond
Questions or requests for additional information may be directed to:
Claire Hansen, Staff Analyst II
County of Riverside
Transportation Department
PO Box 1090
Riverside, CA 92502
(951) 955-2902